Action Checklist of the Open Recruitment Process
For Ladder-Rank Faculty Positions
|
This outline lists the actions involved in an open recruitment
for a ladder-rank faculty position. The actions have been
clustered into four major groups. More detailed
information is available via highlighted steps (links) within
each group. This outline also serves as a checklist to
ensure that all actions have been completed.
|
|
Outline of Actions |
Person(s) to Take Action |
Date |
I |
Develop
recruiting plan and outreach efforts
(Take affirmative action:
build a broad and diverse applicant pool) |
|
|
I.1 |
Recruitment plans
for academic year discussed |
Faculty Equity
Advisor (FEA) and dept chair |
|
|
I.2 |
Search chair and
committee
appointed |
Dept chair |
|
|
I.3 |
Position
announcement
drafted |
Dept chair and/or
search committee |
|
|
I.4 |
Outreach plan
defined |
Dept chair and/or
search committee |
|
|
I.5 |
Outreach plan,
selection criteria & process, and applicant
evaluation form
discussed |
FEA and search
committee |
|
|
I.6 |
Recruitment Plan
form prepared |
Prepared by dept
staff; signed by dept chair |
|
|
I.7 |
Recruitment Plan
form
submitted and approved |
OADEO and FEA
review; dean approves |
|
|
I.8 |
Recruitment
info/guidelines sent to search committee, dept. |
OADEO sends info |
|
|
I.9 |
Evaluation
criteria and selection methodology discussed;
Evaluation
Criteria and Process Statement prepared
and forwarded to search committee,
dept chair, and dept staff |
Search committee;
search chair prepares statement and forwards |
|
II |
Implement the
recruitment plan and outreach efforts
(Take affirmative action:
build a broad and diverse applicant pool) |
|
|
II.1 |
Position posted in
journals, Web sites, etc. |
Dept staff |
|
|
II.2 |
Outreach conducted |
Search committee,
dept faculty |
|
|
II.3 |
CVs received;
applicant
demographic data
solicited |
Dept staff |
|
|
II.4 |
Applicant pool
reviewed for size and diversity, and additional
outreach conducted if necessary |
Dept chair and/or
search committee |
|
|
II.5 |
Outreach Report
(OR) prepared |
Dept staff |
|
|
II.6 |
Outreach Report with
Criteria and Process
Statement
submitted and approved |
OADEO and FEA
review; dean approves |
|
III |
Carry out screening and
selection process
(Proposition 209:
consider only skills and qualifications of
applicants; no consideration of gender, race,
ethnicity, color, or national origin) |
|
III.1 |
CVs reviewed;
applicants grouped (promising, hold, de-select) |
Search committee |
|
|
III.2 |
Short-listed
candidates proposed, discussed with dean |
Dean and dept
chair, search chair and/or FEA |
|
|
III.3 |
Candidates
invited to UCSD |
Dept |
|
|
III.4 |
Candidates interviewed
during campus visit |
Search committee,
dept faculty, students |
|
IV |
Select final candidate(s)
(Proposition 209: consider only skills and qualifications of
candidates; no consideration of gender, race,
ethnicity, color, or national origin) |
|
IV.1 |
Top candidate(s)
selected to be proposed for position |
Dept faculty |
|
|
IV.2 |
Selection Statement
prepared |
Search chair |
|
|
IV.3 |
Selection Report
prepared |
Dept staff |
|
|
IV.4 |
Selection Report,
including Selection Statement, submitted and
approved |
Dept staff
submit; OADEO and FEA review; dean
approves |
|
|
IV.5 |
Appointment file
prepared |
Dept staff |
|
|
IV.6 |
Appointment file
reviewed and approved |
Dean, CAP review; SVCAA approves |
|
|
IV.7 |
Offer letter sent
to candidate |
Academic
Personnel |
|
|
IV.8 |
Multiple offers
may be made until a candidate accepts job offer |
|
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