GUIDE TO CONDUCTING AN OPEN RECRUITMENT AND PREPARING THE RELATED REPORTING FORMS

This page is intended to provide a practical guide to conduct an open recruitment and to prepare the related reporting forms as required by the UCSD Academic Personnel Affirmative Action Program.  Data extracted from these reports are used to prepare the annual campus Academic Affirmative Action Plan required by federal law and are subject to audit.

TABLE OF CONTENTS

GENERAL GUIDELINES

RECRUITMENT PLAN

• Introduction & Instructions for Completing a
  Recruitment Plan
• Sample of a Proposed Ad Text
• Recruitment Plan Form  (Revised 02/09)
  Microsoft Excel Format
• Recruitment Plan Form  (Revised 05/08)
  Adobe Acrobat PDF Format

COMPLIANCE REPORT

• Used to report:  1. Non-ladder-rank faculty recruitments on the General Campus and at SIO; 2. All  recruitments within SOM.
• Introduction & Instructions for Completing a
  Compliance Report
• Compliance Report Form  (Revised 05/08)
  Microsoft Excel Format
• Compliance Report Form  (Revised 05/08)
  Adobe Acrobat PDF Format

RECRUITMENT ASSESSMENT REPORT

• Required only for recruitments of ladder-rank faculty and Lecturer-P/SOE positions on the  General Campus and at SIO.
• Introduction
• Recruitment Assessment  Form (Revised 05/08)
  Microsoft Excel Format (Provides embedded formulas to compute totals and percentages)
• Recruitment Assessment Form (Revised 05/08)
  Adobe Acrobat PDF Format

RECRUITMENT SELECTION REPORT

• Required only for ladder-rank faculty recruitments on the  General Campus and at SIO.

• Introduction
• Recruitment Selection  Form  (Revised 03/09)
  Microsoft Excel Format (Provides imbedded formulas to calculate totals and percentages)
• Recruitment Selection Form (Revised 05/08)
  Adobe Acrobat PDF Format

SEARCH COMMITTEE CHAIR SELECTION STATEMENT (Used with Compliance and Selection Reports)

REQUEST FOR A WAIVER

SOLICITING GENDER AND ETHNIC INFORMATION FROM APPLICANTS

• Supplement to Application Form (Microsoft Word Format)

• Supplement to Application Form (Adobe Acrobat PDF Format [Fillable format])
  

GUIDELINES FOR POSING INTERVIEW QUESTIONS

• Pre-Employment Inquiries

DEMOGRAPHIC DATA TRANSMITTAL

• Explanation of form
• Demographic Data Transmittal Form (U5605. [R11/02])