Accepting Applications

AP On-Line Recruit is the applicant tracking system for all UC Campuses. This platform is used to accept, review, and evaluate applications and track all the documents and reports related to a recuitment. For system training please email adeo@ucsd.edu and visit our Video Training Library .

To access the Recruit application, click here.

Academic Applicant Demographic Data

The Department of Labor requires federal contractors to invite applicants to self-identify their gender, ethnicity, veteran status and status as an individual with a disability both at the pre-offer and post-offer phases of the application process, using language prescribed by the Office of Federal Contract Compliance Programs (OFCCP).

During the Recruitment Period:

Applicants are invited to take the Diversity survey as part of the Recruit applications process, and Departments may run Diversity Analysis Reports directly from the Recruit system at any time. Regarding the diversity survey, applicants should be advised that:

  1. The information is provided voluntarily
  2. The information will not be included with other materials in the application file
  3. The information will not be given to the search committee and will not be considered in the review of the application materials
  4. The information, whether voluntarily provided or declined by the applicant, will not affect the individual's employment
  5. The information is used only for statistical purposes in compliance with federal regulations.

Although not required for reporting purposes, departments are strongly advised to inquire how the applicant became aware of the open position. This will help identify which advertising sources used by the department are the most effective in generating applicants.

After an employment offer has been made and accepted:

The Demographic Data Transmittal form and the Voluntary Self-Identification of Disability Form should be provided to all new employees as part of the process in which employee data are collected and entered into the campus Personnel Payroll System (PPS). The information is considered confidential, and the form should be destroyed once the data have been entered into PPS. The Office of Academic Diversity and Equal Opportunity utilizes this information from PPS for statistical analysis of the academic workforce.

New employees should be advised that:

  1. Providing demographic information is strictly voluntary
  2. The information will not be included with other materials in an employee's file
  3. The information, whether voluntarily provided or declined by the new employee, will not affect the individual's employment
  4. The information is used only for statistical purposes in compliance with federal regulations