Forms and Examples for Academic Personnel Procedures

Academic Personnel Services provides the forms required for various academic personnel procedures, as well as templates to follow when creating required documents other than forms.

Click a heading below for the forms and templates related to that topic.

Some forms are available in more than one format (e.g., PDF fill-in and MS Excel). To download a specific form, click the preferred format icon.

Appointments

FORMS PDF fill-in PDF print MS Word MS Excel
Academic Appointment Summary Form for Temporary Employees PDF

Biography/Bibliography (Bio-Bib) form
[Also see Bio-Bib instructions and Submitting Publications Electronically]

Word
GC Mid-Year Election Form
[Also see "Implementation Guidelines for Mid-Year Appointment 'Zero Year' Option - General Campus"]
PDF PDF Word
Recall Appointment form PDF
Referee ID form PDF Word
Summary of Appointment Recommendation PDF Word
TEMPLATES/EXAMPLES PDF fill-in PDF print MS Word MS Excel
Appointment solicitation letters (templates) PDF Word
Bibliography (example) Word
Confidentiality Statement (template) PDF Word
Employment history (example) Word

Compensation

FORMS PDF fill-in PDF print MS Word MS Excel
Intercampus One-Time Payment Form PDF Excel
ROS Compensation Rate Approval Form Word
Temporary Intercampus or Multi-campus Appointment Form PDF Excel
Training Justification and Anticipated Cost (TJAC) Form PDF

Conflict of commitment

FORMS PDF fill-in PDF print MS Word MS Excel
Prior Approval for Category I Outside Activities PDF Excel
Report of Category I and II outside activities
for GC and SIO faculty
PDF Excel
Report of Category I and II outside activities
for Health Sci Comp Plan faculty
PDF Word
Report of Category I and II outside activities
for Senior Management Group
PDF Excel

Family accommodations

FORMS PDF fill-in PDF print MS Word MS Excel
Family Accommodations Reporting Form
for GC and SIO faculty
PDF
Family Accommodations Reporting Form
For Health Sciences faculty
PDF

Leaves/sabbaticals

FORMS PDF fill-in PDF print MS Word MS Excel
Academic Leave of Absence/Sabbatical ALAS) Form PDF Excel

Partner Opportunities Program

FORMS PDF fill-in PDF print MS Word MS Excel
Request for Services Form PDF
Service Needs Assessment Form PDF
Program Evaluation Form PDF

Recruitments

FORMS PDF fill-in PDF print MS Word MS Excel
Academic Applicant Demographic Form PDF
Demographic Data Transmittal Form PDF
Faculty Applicant Evaluation Template Excel
Recruitment Interim Report Form for GC and SIO searches only Excel
Recruitment Plan or Waiver Request for an Academic Position (form is in e-Recruitment Plan/e-Waiver application) Log on to e-RP and click "Submit a Recruitment Plan or Waiver"
Recruitment Selection Report Form - GC and SIO Excel
Recruitment Selection Report Form - HS Excel

Reviews

FORMS PDF fill-in PDF print MS Word MS Excel
UCSD Biography & Bibliography (Bio-Bib) form
[Also see Bio-Bib instructions and Submitting Publications Electronically]
Word
Certifications
Certification A PDF Word
Certification B PDF Word
Certification C PDF Word
Course Load and Student Direction form for General Campus and SIO faculty PDF Excel
Level of Administrative Responsibility form PDF Excel
Referee ID form PDF Word
Review file summary form for General Campus PDF PDF
Review file summary form for SIO PDF PDF
Review file summary form for School of Med PDF PDF
Review file summary form for School of Pharm PDF PDF
Teaching Quantification and Patient Caseload forms (Health Sciences)
[Also see FAQ on form use]
Excel
TEMPLATES/EXAMPLES PDF fill-in PDF print MS Word MS Excel
Bibliography (example) Word
Confidentiality Statement (template) PDF Word
Employment history (example) Word
Review solicitation letters (templates) PDF Word

Unit 18

Checklists PDF fill-in PDF print MS Word MS Excel
Departmental Checklist for Initial and Continuing Appointment/Merit Review Files PDF Word
Departmental Checklist for Pre-Six NSF Appointment Files PDF Word
Forms PDF fill-in PDF print MS Word MS Excel
Academic Appointment Summary Form for Temporary Employees PDF
Continuing Appointment Temporary Modification Request PDF Excel
Initial Continuing Appoint and/or Merit Review PDF
Unit 18 Instructional Need Assessment PDF
Templates/Examples PDF fill-in PDF print MS Word MS Excel
Detailed Notification of Continuing Excellence Review PDF Word
Notification of Excellence Review PDF Word
Notification of Instructional Need Assessment PDF Word