Academic Personnel Services offers a series of courses through Staff Education and Development to assist staff in developing their knowledge and skills in the following areas: academic personnel policies and processes, employee relations, the Payroll/Personnel System, and AP On-Line Recruit and Review.
Staff who complete all required courses in the academic personnel series will receive the Academic Personnel Certificate. The courses may also be taken individually by those who do not wish to obtain a certificate.
Please click on the course titles below for information about course content and 2011-2012 class dates. Class times are provided if available; if they are still to be determined (TBD), they will be added at a later date.
Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")
Intended for: Individuals involved in or wishing to learn more about academic leave policies and procedures and family accommodations for academic appointees.
This course will provide an in-depth look at academic leave policies, preparation of paperwork, and approval authorities, as well as helpful tips, handouts, and exercises.
Topics include:
Class dates, times, and location:
For questions regarding participant eligibility or course content, please contact instructor Lynn Field-Karsh at lfield@ucsd.edu or Kelly Lindlar at klindlar@ucsd.edu.
Intended for: Anyone involved in the recruitment process for academic appointments, including analysts and potential search committee members.
This course will provide an in-depth look at how to post academic positions and management the recruitment process.
Topics include:
Class dates, times, and location:
For questions regarding participant eligibility or course content, please contact instructors Carla Solomon at c1solomon@ucsd.edu or Nathalia Quirk at nquirk@ucsd.edu.
Hands-on training in the use of e-Recruitment Plan and Recruit is now available via small, two-hour, on-site sessions tailored for the academic personnel staff in a single department. In addition to training in e-RP and Recruit, participants will receive instruction in recruitment policies and procedures and in correct use of academic recruitment forms.
These training sessions are being provided in lieu of the larger, centralized classes previously offered through Staff Education and Development.
To arrange a training session for your department's AP staff members, please visit the Academic Diversity and Equal Opportunity Web page and click on "e-Recruitment Plan and Recruit Training."
Intended for: Individuals who use AP On-Line Review for processing academic review files.
AP On-Line Review is UCSD's system for electronic creation and processing of academic review files. In this hands-on, role-based course, academic personnel policies and procedures will be reinforced as the participant works through the steps to prepare and process review files, from file creation through submission for review and responding to a request for additional information or a preliminary decision.
Prerequisites:
Topics include:
By the end of this course, participants will have the information and resources needed to prepare and submit review files online.
Required preparation: Prior to taking this course, review the following documents:
Class dates, times, and location:
For questions regarding participant eligibility or course content, please contact instructor KC Causey at ccausey@ucsd.edu.
Intended for: Individuals who are interested in increasing their awareness of diversity by exploring concepts of effective cross-cultural interaction.
Content: Diversity Education is offered to increase awareness and appreciation of our workplace diversity and to support UCSD's Principles of Community. Working together and communicating effectively in our culturally diverse environment is essential to the mission of the university. This course introduces the cross-cultural competence approach and provides the opportunity to apply it to work situations. The cross-cultural competence approach is designed to broaden one's perspective of self and others and help others to understand the role of cultural differences in the workplace and provide options for interacting effectively with others.
Note: Although Diversity Education is a required course for the Academic Personnel Certificate, it is not taught or scheduled by Academic Personnel Services. Please visit the UC Learning Center for more information on this year's class dates.
Intended for: Individuals who wish to learn about academic employee relations
This course will provide an introduction to academic employee relations, proactive problem solving, campus resources, and applicable policies. Participants will get a chance to work with frequently seen case scenarios and present their ideas for solutions.
Topics include:
Class dates, times, and location:
For questions regarding participant eligibility or course content, please contact instructor Amy Rosen at arosen@ucsd.edu or Lynn Field-Karsh at lfield@ucsd.edu.
Intended for: Individuals involved in or wishing to learn more about academic personnel.
This course will provide an overview of academic personnel at UC San Diego. Participants will be introduced to the various titles used on this campus, approval authorities, policy resources, and reference materials.
Topics include:
By the end of the course, participants will be familiar with basic academic personnel terms and resources.
Class dates, times, and location:
For questions regarding participant eligibility or course content, please contact instructor Bunnie Jacquay at bjacquay@ucsd.edu or Monique Tanjuaquio at mvmiranda@ucsd.edu.
In this hands-on course, academic personnel policies and procedures will be reinforced as participants work through a series of personnel actions for an academic appointee. Participants will practice inputting actions such as new hires, separations, leaves, summer employment, merits, and promotions in the test PPS database, which is identical to the live PPS.
Note: This course is part of the PPS Update training series, and you may not enroll in this class separately from the series. Please review the PPS Update course description (via Single Sign-On) to learn more. If you already have PPS access, and you now need to add Academic Personnel skills, please contact the instructor indicated below for more information about class availability.
Class dates, times, and location:
For questions regarding participant eligibility or course content, please contact instructor Mary Baran at mbaran@ucsd.edu.
This course will provide an introduction to academic personnel policies for employees responsible for processing payroll/personnel actions for academic appointees. Participants will learn the fundamentals of academic personnel policies, as well as policies specific to processing actions in PPS.
Topics covered will include descriptions of academic series and titles, an introduction to academic personnel actions and the file review process, and the campus approval hierarchy for academic actions.
Participants will also be instructed on payroll topics specific to academic personnel actions, including the pre-approval process, pay versus service period, basis/paid over, pay scales, staffing, additional summer compensation, and action code usage.
2011-2012 class dates:
Note: This course is part of the PPS Update training series, and you may not enroll in this class separately from the series. Please review the PPS Update course series description (via Single Sign-On) to learn more about this series. If you already have PPS access, and you now need to add Academic Personnel skills, please contact the instructor indicated below for more information about class availability.
For questions regarding participant eligibility or course content, please contact instructor Mary Baran at mbaran@ucsd.edu.
Intended for: Individuals who are involved in the preparation of the UCSD Biography and Bibliography ("biobib") packet.
The biobib packet is a critical and fundamental element of any academic appointment or review file. Students in this course will thoroughly examine and discuss the elements of the biobib. Instructors will lead several hands-on exercises to help reinforce the concepts presented. By the end of this course, students will be equipped with the knowledge to advise on the proper content and format of the biobib packet.
Topics include:
Class dates, times, and location:
For questions regarding participant eligibility or course content, please contact instructor Heather Pratt at hpratt@ucsd.edu or Patricia Walsh at pwalsh@ucsd.edu.
Intended for: Individuals involved in or wishing to learn more about academic appointment file preparation, policies, and procedures.
This course will provide an in-depth look at academic appointment file preparation, including policy resources and procedural guidelines, as well as helpful tips, exercises, and reference materials.
Topics include:
By the end of the course, participants will have the information and resources needed in order to assemble academic appointment files that are in compliance with academic personnel policies and procedures.
Class dates, times, and location:
For questions regarding participant eligibility or course content, please contact instructor Martha Swaney at mswaney@ucsd.edu or Patricia Walsh at pwalsh@ucsd.edu.
Intended for: Individuals involved in or wishing to learn more about academic review file preparation and review procedures.
This course will provide an in-depth look at academic review file preparation, including policy resources and procedure guidelines, helpful tips, handouts, and exercises.
Topics Include:
Class dates, times, and location:
For questions regarding participant eligibility or course content, please contact instructor KC Causey at ccausey@ucsd.edu or Bunnie Jacquay at bjacquay@ucsd.edu.