Department of Labor Overtime Rule

The United States Department of Labor (DOL) has approved a change to the minimum salary required to achieve the professional exemption from FLSA overtime eligibility requirements. Effective December 1, 2016, the minimum salary required to achieve exempt status will be $47,476/yr which equates to $913 per week.  UCNet Article on DOL regulation

Individuals in non-instructional academic titles who do not meet the minimum salary threshold will be converted to non-exempt status and transitioned to an hourly pay rate and bi-weekly pay schedule beginning with the 11/20/16 bi-weekly pay period.  This includes all appointees in the Junior Specialist title and part-time appointees in the following series whose salaries do not meet the DOL threshold:

    • Research Scientist
    • Project Scientist
    • Specialist
    • Postdoc
    • Academic Administrator
    • Academic Coordinator
    • Coordinators of Public Program
    • Continuing Educator
    • Non-Represented Librarian
    • Non-Faculty Recall

Key Dates

  • October 27: Campus Town Hall Meetings in UCtr 111A (9:00-10:30am and 2:00-3:30pm)
  • October 27-31: Transition letters sent to affected employees
  • November 1-6: PPS update of converted employees
  • November 20: First day of bi-weekly pay period for converted employees
  • December 1: Monthly paycheck issued (partial month for converted employees)
  • December 14: First bi-weekly paycheck issued for converted employees

Implementation Guidelines and Tools

Title Code and Salary Scale Changes

New non-exempt title codes have been created for all affected titles: Non-Exempt to Exempt Title Code Crosswalk

The minimum rates for Assistant Specialist, Steps 1 and 2, and Coordinator of Public Programs I, Steps 1 and 2, have been increased effective 11/20/16. In addition, new scale tables have been created for each non-exempt title to reflect hourly pay rates: UCSD academic salary scales – REVISED

Important Information for Affected Employees

Academic Compensation and Data Reporting