Intercampus One-Time Payments

The on-line payroll personnel system is available to make payments for UCSD employees. Occasionally units will need to make payroll payments to employees of other UC campuses. If the payments are for a one-time event, such as honoraria for a guest lecturer, or are for short-term appointment of 1 year or less, they should be handled via the following processes. If a long-term arrangement is required please contact Kelly Maheu in the Academic Personnel Office.
The policies for one-time and temporary payments are in APM - 666 and PPM 230-44.

One-Time Payment

Prepare an Intercampus One-Time Payment Form (Excel or pdf).

Contact the payee’s home department to obtain the required information in the Home Campus Information section of the form such as the candidate’s title, step, salary, etc.

Complete the Host Campus Information portion of the form. When listing the funding source be sure to include the system wide translation for the IFIS FOPAL data since the other campuses do not use IFIS.

Obtain an authorization signature for the fund source and route the form to Mary Baran in the Academic Personnel Office at mail code 0065.

The Academic Personnel Office will complete the routing of the form to the candidate’s home campus.

The home campus will include the payment in the person’s regular paycheck.

Per the Office of the President, one-time payments are limited to $2,000/day. Exceptions to the limit are at the authority of the Office of the President. If more information is needed, please contact Mary Baran in the Academic Personnel Office.

Short-Term Appointments

Prepare a Temporary Intercampus or Multi-campus Appointment Form (Excel or pdf).

Contact the appointee’s home department to obtain the required information in the Home Campus Information section of the form such as the candidate’s title, step, salary, etc.

Complete the Host Campus Information portion of the form

Obtain an authorization signature from Department Chair and route the form to the Academic Personnel Office.

The Academic Personnel Office will complete the routing of the form to the candidate’s home campus.

Faculty Consultant on UC Project

Click here for a printable version of the procedures.

Academic Compensation and Data Reporting