How APS Serves UCSD
Most people are aware that Academic Personnel Services processes hundreds of appointment and review files every year, but this office also serves the campus in many other important ways. Some of these are briefly described below.
APS coordinates the appointment and review process for files for which the Senior Vice Chancellor has final authority, and those requiring campus-level review (review by the Committee on Academic Personnel, campus ad hoc committees, the Project Scientist and Specialist Review Panel, the Academic Administrator and Coordinator Review Panel, the college provosts, and the Dean of Graduate Studies). In addition, APS is responsible for post-auditing and maintaining academic review files for which the deans have final authority.
APS coordinates the EVC approval process for requests for leaves and sabbaticals, family accommodations, Conflict of Commitment pre-approvals, additional compensation, and other actions.
APS is currently developing AP On-Line, a system that will ultimately allow all academic personnel processes, from recruitments to leave requests, to be managed electronically. In developing this system, APS’ goal is to improve both the efficiency and transparency of all academic personnel processes at UCSD.
APS implements this program to help ensure equal opportunity in employment for academic employees. In addition to carefully monitoring recruitments, APS collects data on employment actions for quantitative analysis, sets hiring placement goals, identifies problem areas, and helps to implement action-oriented steps that address areas of concern, ensure equity in employment, and enhance the diversity of the academic community.
APS provides training and development for staff and participates in development of programs related to academic personnel for faculty and faculty administrators.
The APS units provide consultation and advice and policy interpretation to campus constituents on all aspects of the academic personnel program.
APS manages the development, revision, analysis and implementation of UCSD’s academic personnel policies and procedures to carry out the vision of the University’s academic leadership, and manages the consultation process for systemwide academic personnel policy reviews.
APS advises and consults with faculty and academic administrators on academic employee relations matters, including advising departments regarding faculty discipline, collaborating with administrators to manage cases, and facilitating mediation and negotiations.
APS manages compensation and payroll processes for academic employees at UCSD, including implementation of local and systemwide salary programs (e.g., range adjustments), faculty administrator compensation, additional compensation, and more.
APS generates annual data reports for a number of offices and responds to numerous ad hoc data requests.
APS assists with employment searches for spouses or partners of current and prospective General Campus ladder-rank faculty and senior managers who hold academic appointments. Services include assessing employment needs, arranging job contacts and informational interviews, and serving as a resource for information regarding employment opportunities.
APS serves as the liaison with campus labor relations and the UC Office of the President for issues related to collective bargaining and contract administration for Unit 18 lecturers.
APS serves as the liaison with the Office of the President’s systemwide academic personnel office and with other UC campuses in order to ensure that UCSD’s needs and concerns are addressed and to share best practices systemwide.
APS serves as the proprietor and custodian for many academic personnel records, including review files, leave and sabbatical requests, compensation and salary data, recruitment reports, and requests to waive the search process.