Academic Affairs

Records request - guidelines for department response (2/10/06)

3/1/2012

Departments may occasionally receive requests for departmental records, including salary data on department faculty.

If records are requested by individuals outside of the department or University, or if chairs are unsure whether the information requestsed may be released, please contact Policy and Records Administration at Ext. 42552 before providing any records pursuant to this request.  (Alternate phone numbers are Ext. 43393 and Ext. 20009).

If salary data is requested by department faculty, the chair may provide current salary information without first contacting Policy and Records Administration.  Please keep in mind the following:

a.  The request should be in writing and should be addressed to the department chair
b.  Only currently salary information should be released.  If information on salary history is requested, please contact Policy and Records Administration for guidance.
c.  Requests should be processed within 10 working days.
d.  It is the chair's decision whether or not to notify the individual(s) whose salary data has been requested and to identify the person requesting the information.
e.  If the chair intends to notify the individual(s) whose salary data has been requested, the requestor of the information should also be made aware of the intent to notify.
f.  A request for salary data cannot be denied on the basis of the reason for the request.  However, the reason may be important in considering whether or not to notify faculty that their salary data has been requested.

Academic Affairs