Votes - ensuring department vote is valid (4/2/12)
Departments should be sure to verify the validity of any department vote before sending files forward for review. A proposed action can only go forward if it is supported by a majority (50% or more) of facuty who are eligible to vote and are in residence at the time of the vote.
An approved leave is a valid reason for absence from campus. Faculty on approved leaves are not considered to be in residence, so they can be subtracted from the total number of faculty eligible to vote (as reported on the file Summary).
A faculty member who is in residence and eligible to vote, but who chooses not to attend the faculty meeting or vote, cannot be reported as absent from campus and cannot be subtracted from the total number of faculty eligible to vote.
Example: If a department has 45 faculty members who are eligible to vote on a proposed action, and three are away from campus on approved leaves, the number of faculty eligible to vote and in residence is 42. At least least 50% (21) of these must support the proposed action in order for it to go forward.