Guidelines for Using Room 111A

111A is NOT intended to be used for student meetings, classes, workshops or seminars.
All 111A reservation requests should be emailed to 111A@ucsd.edu.
Link to 111A furniture and AV inventory
Link to room capacities and set-ups

BY RESERVING CONFERENCE ROOM 111-A, INDIVIDUAL/GROUP/ORGANIZATION PERSONALLY UNDERSTANDS AND AGREES TO THE FOLLOWING:

Reservations are subject to cancellation or revision based on need by priority users such as the Chancellor's Office and Vice Chancellor offices. We make every effort to avoid cancellations and this would "normally" be necessary only if the previous reservation was booked well in advance of the actual meeting date, however, press conferences, media events, i.e., can often be scheduled on very short notice.

A department recharge number will be required to secure a room reservation. There is no charge to use the room, however, if it is necessary for us to contact Physical Plant Services to reset the room or put away extra tables and chairs left around the room, then the department will be charged for this service. If any excessive cleaning of the carpet, extra garbage, kitchen area, etc. is needed, this service would also be charged to your department. Contact Physical Plant Services to arrange for garbage pick up when the room is reserved for a weekend event.
Users of conference room 111-A will find the room in the "default" conference square setup. If users change the room setup, it MUST be put back in the default setup at the end of their meeting. Click here for diagram. The reservation time the user requests MUST INCLUDE SET-UP AND BREAK-DOWN TIME so that persons scheduled for meetings after yours are not delayed in starting their meeting on time.

NOTE: "NO" extra chairs or tables are to be left in the room. They must be neatly stacked in the kitchen. Items stacked in the kitchen must not obstruct the entrance into the kitchen area. Should the kitchen be locked, see the receptionist in Suite 105 for the key.

Room set up before and after your meeting can be arranged through PPS http://yamhill.ucsd.edu/FM/SpecialEvent or user may change/reset room to avoid the charge(s) by PPS. If user does not find the room in the "default" conference square setup, see the receptionist in Suite 105 at the Senior Vice Chancellor's Office before your meeting so that the scheduler can recharge the previous user. The user is not however released from their responsibility to return the room to the "default" conference square setup at the conclusion of their meeting.

User is responsible for making arrangements for Audio/Visual equipment. User will need to submit an online request at http://mediacenter.ucsd.edu. There is a projector in Conference room 111-A. There are no phones in the conference room, however a phone line is available. Contact Administrative Computing and Telecommunications [ACT] to request phones, activation, teleconferencing, etc. at x43186. An electronic Customer Service Request [CSR] form can be found at http://blink.ucsd.edu/go/csr.
UCSD Catering http://catering.ucsd.edu can provide food or refreshments for your meeting. Catering or PPS can provide tables, chairs, linens, canopies, etc. Prices vary however, so its best to discuss your needs with them.

After-hours use

If you have reserved Conference room 111-A for other than normal business hours of 8:00 a.m. - 4:30 p.m. Monday-Friday. Please contact Scott Day at Physical Plant Services at one of the following phone numbers should you find the room locked.

Office: 858-822-4238
Cell phone: 858-967-2247

If you have reserved the room on a weekend, call 858-534-6875 between 6 A.M. - 2:30 P.M.; after that, call Central Plant Services at 858-534-3250.

The temperature in the room is pre-set; please do NOT adjust the thermostat.

THANK YOU FOR HELPING ENSURE THAT 111A CAN BE ENJOYED BY ALL!