Academic Affairs Student Apprenticeship Program (AASAP)
Information for Departments

WHY AASAP?

By providing departments within the Academic Affairs Vice Chancellor area with a complete package of free administrative and consultative services, UCSD AASAP saves department time and resources in developing substantive positions; advertising apprenticeships; recruiting top-notch students; and following up with participants for supplemental career development services (i.e. resumé writing, cover letter editing, job interviewing skills and tips, etc.).  As a  program devoted to fulfilling departments’ and students’ needs, UCSD AASAP strives to assist the University in its training, succession planning, and recruitment goals.

HOW TO POST AN APPRENTICESHIP

Submit a completed Apprenticeship Listing Form to the Academic Affairs Student Apprenticeship Program (AASAP) Coordinator, Linda Thai (aasap@ucsd.edu). You will be asked to identify a supervisor for the position; provide a description of the organization and apprenticeship; and list the skills required for the position. 

The AASAP Coordinator will review the Apprenticeship Listing Form and post approved apprenticeships on the career services websites for UCSD and other local universities.  Advertising will also be extended to various other student association and department websites.

RECRUITMENT, SELECTION & ORIENTATION

All student apprenticeship applications are first routed to the AASAP Coordinator and then forwarded to the Department Supervisor (as identified on the Apprenticeship Listing Form).

The AASAP Coordinator is available to prescreen applications and forward only the most qualified student applicants.  If you would like this service, please check “yes” on the Apprenticeship Listing Form (see “Apprenticeship Information” section of the form).

Selection & Orientation

After the the final candidate has been selected, the Department Supervisor shall email the AASAP Coordinator (aasap@ucsd.edu), who will then meet with the selected student one-on-one for a 30-minute orientation.   In the orientation, the Coordinator and student will complete paperwork that formalizes the volunteer appointment and review expectations of the program. 

PROGRAM ADMINISTRATION REQUIREMENTS

Apprenticeship Listing Form (pdf form)

The Apprenticeship Listing Form is submitted by the department to the AASAP Coordinator to initiate an apprenticeship listing.      

• Submit to: AASAP Coordinator (Linda Thai), MC 0001
• Due: Beginning of Apprenticeship

Learning Plan Agreement Form (pdf form)

The Learning Plan Agreement Form is completed by the department and the student, used as a tool to discuss and agree upon the apprenticeship goals and objectives.

• Submit to: AASAP Coordinator (Linda Thai), MC 0001
• Signed by: Supervisor and Student
• Due: Beginning of Apprenticeship

Apprentice Performance Appraisal Form (pdf form)

The Apprentice Performance Appraisal Form is completed by the department and the student, used as the tool to formally assess the student's performance.

• Submit to: AASAP Coordinator (Linda Thai), MC 0001
• Signed by: Supervisor and Student
• Due: End of Apprenticeship

Program Appraisal Form (Supervisor) (pdf form)

The Program Appraisal Form is the department's formal assessment of the program.  Results are used to improve the program to better meet the needs of students, departments, and the University.

• Submit to: AASAP Coordinator (Linda Thai), MC 0001
• Signed by: Supervisor and Student
• Due: End of Apprenticeship

HOW TO HAVE A SUCCESSFUL APPRENTICESHIP

Apprenticeships 101: How to Have a Successful Work-Learning Experience, An Introductory Guide for Departments (pdf brochure)

Apprenticeships 101: How to Have a Successful Work-Learning Experience, An Introductory Guide for Students (pdf brochure) 

COMPENSATION

Apprenticeships are normally unpaid.  If the department wishes to provide monetary compensation, then please identify that on the Apprenticeship Listing Form.

ACADEMIC CREDIT FOR APPRENTICESHIPS (OPTIONAL)

Academic credit for apprenticeships and internships is administered through the UCSD Academic Internship Program (AIP). Students interested in academic credit are responsible for directly contacting AIP to make arrangements.

If the apprenticeship description meets AIP guidelines, then students may earn four (4), eight (8), or twelve (12) units of academic credit.  Beyond working a minimum number of hours over a ten-week period, the student must also complete a research paper/project supervised by a faculty advisor and an AIP exit evaluation.

 For best results, students should start planning for academic credit for apprenticeships and internships at least one quarter in advance.  

FREQUENTLY ASKED QUESTIONS

• What is the difference between volunteering, an apprenticeship, an internship and paid student employment through UCSD Career Services?
• What are the student’s responsibilities during and after the apprenticeship? What kind of work does the supervisor or mentor expect?
• What are the department’s responsibilities during and after the apprenticeship? What kind of supervision or mentorship does the student apprentice require?
• What work or projects make for a good apprenticeship?
• What are the benefits of an apprenticeship with the Academic Affairs Student Apprenticeship Program?
• If I decide to monetarily compensate a student for the apprenticeship, what do I need to do?
• What is the optimal timing for hiring an apprentice?

CONTACT INFORMATION

UCSD AASAP Coordinator
9500 Gilman Drive, MC 0001 
La Jolla, CA 92093-0001
Phone: 858.822.7990 
Fax: 858.822.0072 
Email: aasap@ucsd.edu