Administrative Stipends - Academic Affairs Policy and Guidelines

Approval Authority:
Vice chancellors are authorized to approve administrative stipends up to one year for all staff employees, except students working in casual-restricted positions. Academic Affairs has re-delegated this authority to divisions - in some cases this authority has been further delegated to department business officers (see chart below). Administrative stipend requests for casual-restricted positions should be forwarded to the Assistant Director, Job Opportunities Program, for approval. Stipends extending beyond one year must be approved by Campus Human Resources (contact Academic Affairs-assigned Compensation Specialist for approval), but first routed to the VC Office for endorsement (contact appropriate VCHR Contact: Linda Thai Schlossman for Academic Affairs at lthai@ucsd.edu, or Stacey McDermaid for VCR at smcdermaid@ucsd.edu).

Required documentation:
Those authorized to approve administrative stipends must complete and maintain the Administrative Stipend Approval Form (PDF or Word) in department files. Compensation specialists will randomly audit administrative stipends approved outside of the Human Resources Department for compliance with policies and collective bargaining agreements. The audit will include a review of the form and the changes entered into the PPS. Audit results will be periodically communicated to vice chancellors.

Division/Major Unit Delegated Authority
ARTS & HUMANITIES Department Business Officers
BIOLOGICAL SCIENCES Department Business Officers
PHYSICAL SCIENCES Department Business Officers
JACOBS SCHOOL OF ENGINEERING Department Business Officers
GRADUATE SCHOOL OF IRPS Assistant Dean
RADY SCHOOL OF MANAGEMENT Assistant Dean
SOCIAL SCIENCES Department Business Officers
EXTENSION Department Business Officer
LIBRARIES Department Business Officer
PROVOSTS Colleges Business Officer
RESEARCH AFFAIRS (excluding SDSC) Assistant VC - Research
San Diego Supercomputer Center (SDSC) Department Business Officer
OTHER SVCAA UNITS
Academic Computing Services Department Business Officers
Instructional Media
Office of the EVCAA
Preuss School
Office of Graduate Studies (OGS)