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Dual Employment Process
Departments wishing to hire a full-time employee from another department
must first complete a dual employment agreement with campus HR.
Work over 100% time by an employee who holds a full-time position is designated
as dual employment if the time is worked in another department or in a
different class in the same department. Upon request of the department head,
requests of this nature may be
approved by the Employment and Staffing Services Division of the Human
Resources Department when:
- An employee is to teach a University Extension course with teaching and
related duties performed outside the employee's regular schedule; or
- It is impractical to employ another person; the additional appointment
will not exceed a total of 12 calendar months; the time worked on the
additional appointment will not be detrimental to the employee's health nor
affect performance adversely; and the employee's full-time department head
agrees to the arrangement. If dual employment is necessary for a period in
excess of 12 months, the Employment and Staffing Services Unit is authorized
to approve individual exceptions.
If an employee works full-time in a class that is exempt from premium
overtime and works overtime in a class that is subject to premium overtime,
the overtime is paid at the straight-time rate providing that the overtime
does not exceed 20% of the total hours worked in a workweek. If an employee
works full-time in a class that is non-exempt from premium overtime, the
overtime is subject to payment at the premium rate, regardless of the
exemption status of the position filled in a dual employment status.
Steps
for Requesting Dual Employment:
- Submit a short term exception
(STE)
requisition to Records.
- Complete the
dual employment
request form (Requisition # to include is generated by STE requisition above)
and email it to Michael Yates (myates@ucsd.edu)
to request a Dual Appointment (over 100% appointment) or Additional Appointment
(up to 100% appointment) agreement.
- Michael Yates will draft
an
agreement and send it to the requesting department HR Contact to obtain signatures.
- Once signatures are obtained,
fax the form back to Michael Yates at 858-534-8020.
- Make PPS entry.
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