Search Reports

Purpose: Search reports contain summary information about the recruitment, including information about any applicants with the status “Proposed Candidate” or later, and any files uploaded to the Documentation section. A separate report should be processed for each candidate proposed for appointment.

 The following is a list of the components to be bundled into a Search Report. Return to the recruitment's Search Info screens to provide any information that is missing.

  1. The recruitment details: General information including the recruitment name, department name, recruitment period, etc. will be automatically pulled into the report.
  2. Information about the proposed candidate: Salary control number assigned (senate), school/college, department, discipline/field (senate), anticipated start date, percent time, level of appointment (senate), title/rank/step (non-senate), salary (non-senate) and candidate’s CV will be automatically pulled into the report.
  3. Evidence of advertisements: For all searches, provide a list of all locations where the advertisement was published, posted, or distributed as part of the search. For senate searches, provide verification of ad publication and payment in a national professional journal (online or in print). Return to the Advertisements section of the recruitment's Search Info to provide this information.
  4. Letters and Memos: All letters/memos/written recommendations etc must be uploaded into the Documentation section of the recruitment’s Search Info so that it may be included in this report.
  5. Interview materials: All interview documents or other notes from the interview process must be uploaded into the Documentation section of the recruitment’s Search Info so that it may be included in this report.
  6. Search and recruitment efforts: State all efforts that were actually undertaken in the Advertisements section of the recruitment’s Search Info so that it may be included in this report.
  7. Applicant Disposition Reasons: Applicants' names and their associated disposition reasons/comments will be automatically pulled into the report.

How to Create Search Reports

  1. Access RECRUIT
  2. Use the "Recruitments" tab in the top menu bar.
  3. Locate the recruitment and click the link, "Reports".
  4. You may also reach the reports area from the Search Info screen or from the top of list of applicants.
  5. Choose "Search Report" from the reports menu.
  6. Preview the report before generating it. Make any changes necessary.
  7. Click Create New Search Report.
  8. Title the report in the space provided. A prompt will remind you if the initial search outcome has not been selected yet.
  9. Click the button, Create Search Report.
  10. Your new report will appear in your listing as the Current Report.
  11. Using the Edit button beside it, Analysts may rename Search reports until the final approval is received.

Submit for Approvals

  1. On the Reports screen, click the Search report tab on the menu.
  2. Find the report click the link, “Submit now.”   

Links to Creating and Submitting Search Reports: